Recruitment: Candidate Data Privacy Notice
Lloyds Wealth is made up of a number of different legal entities. You are applying for a role with Lloyds Wealth Management Limited. This company is known as the ‘Data Controller’ for information collected about you during the recruitment and on boarding process.
You can find out more about Lloyds Wealth by visiting our website.
If you have any questions or want more details about how we use your personal information, you can email dataprivacy@lloydswealth.com
How we use your personal information
This privacy notice is to let you know how Lloyds Wealth promise to look after your personal information. This includes what you tell us about yourself and what we learn through the recruitment process. This notice also tells you about your privacy rights and how the law protects you.
How we use your information
According to Data Protection law, personal information can only be used if there is a legitimate reason for doing so. This includes sharing it outside Lloyds Wealth. The law says we must have one or more of these reasons:
- To fulfil your contract of employment or another contract we have with you, or
- When it is our legal duty, or
- When it is in our legitimate interest, or
- When you consent to it
A legitimate interest is when we have a business or commercial reason to use your information. Even then, it must not unfairly go against your rights. Examples of legitimate Interests are detailed in the table below.
The law and other regulations treat some types of sensitive personal information as special. This includes information about racial or ethnic origin, sexual orientation, religious beliefs, trade union membership, health data, and criminal records. We will not collect or use these types of data without your consent unless the law allows us to do so. If we do, it will only be when it is necessary:
- For reasons of substantial public interest, or
- For employment purposes, or
- For the detection and prevention of fraud and crime, or
- To establish, exercise or defend legal claims
Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so. This is also where we tell you what our legitimate interests are, when that is one of the reasons.
| Our reason | What we do |
|---|---|
To enter into and fulfil a contract of employment | Manage recruitment processes
Manage shortlisting
Obtain references and vetting |
To fulfil another contract we have with you if your application is successful | Provide pension schemes and life assurance arrangements
Manage shareholding requirements Manage colleague benefits
Apply colleague discounts |
Our Legal duty | Ensure rights to work
Comply with legal obligations and regulation
Provide information to regulators, courts or government bodies |
| Our legitimate interests | What we do | Explanation of interest |
|---|---|---|
Retain copies of the application
Ensuring security of premises, data and technology
Address complaints and queries
Market research purposes | To comply with rules and regulations that apply
to us
To protect our staff, customers and property
from inappropriate access, damage, crime or
fraud
To manage our staff as efficiently as possible | |
Manage training and development | To communicate with you and comply with your instructions.
To run our business in an efficient and proper way. This includes managing our financial position, business capability, planning, adding and testing systems and processes, managing communications, corporate governance, and audit. | |
Consent | When we rely on consent to process your information we will tell you when we obtain
your consent. | |
For processing special categories of personal data. | ||
Substantial public interest | Monitor diversity by using racial, ethnic origin, religion, health and sexual orientation data. | |
For employment purposes | To make adjustments to accommodate health requirements. | |
For the prevention and detection of fraud and crime | Use criminal records data to help detect, prevent and prosecute unlawful acts and fraudulent behaviour. | |
Legal claims | Use any special categories of data as needed to establish, exercise or defend legal claims. | |
Consent | When we rely on consent to process your information we will tell you when we obtain
your consent. | |
Groups of Personal Information
We use many different kinds of personal information, and group them together like this.
| Type of personal information | Description |
|---|---|
Financial | Details about your salary, bonus, pension and other benefits. |
Contact | Where you live and how to contact you. |
Professional | This includes details about your work or profession, education, skills, languages and qualifications. |
Transactional | Details about bank accounts, salary, pension and tax payments. |
Contractual | Details about performance of your employment contract. |
Communications | What we learn about you from letters, emails, and conversations between us. |
Social Relationships | Contact details of emergency contacts, next of kin and the beneficiaries of any occupational pension or insurance schemes. |
Open Data and Public Records | Details about you that are in public records such as registers of bankruptcies, births, or public offices held, or information that is in the public domain, including on social networks. |
Documentary Data | Details stored in documents in different formats, or copies of them. For example, your passport, drivers licence, or birth certificate. |
Special categories of personal data | Information about:
Racial or ethnic origin
Religious, philosophical and political beliefs
Sexual orientation or sex life
Health data
Criminal records of convictions and offences. |
Consents | Any permissions, consents, or preferences that you give us. |
National Identifier | A number or code given to you by a government to identify who you are, such as a National Insurance or a Social Security number. |
Where we get data from
Data you give to us:
- When you apply for a role, or complete on boarding literature
- When you talk to us during the recruitment process
- When you use our systems, tools and websites
Who we receive and share your personal information with
We may receive and share your personal information with other companies within Lloyds Wealth and these organisations:
- Our suppliers, agents and advisers – such as IT provider – that provide services that help us to manage your recruitment, employment and benefits
- Recruitment agencies
- Partnering Universities
- Social networks
- HMRC and other tax authorities
- Disclosure & Barring Service or Disclosure Scotland, or Access NI for individuals located in Northern Ireland and relevant International governing body for individuals that have resided outside of the UK within the last 18 months
- Home Office and other government bodies
- Credit reference agencies
- Fraud prevention agencies, including CIFAS
- Your previous employers or referees
- Courts
- Law enforcement agencies
- Vetting agencies
- Pension and life assurance providers/trustees.
Criminal Records Checks
The Disclosure and Barring Service, Disclosure Scotland or Access NI and other relevant International governing body will refer the details provided on your application form to government and law enforcement bodies in accordance with any relevant legislation. The details provided to these bodies will be used for identifying possible matches to records held by them. Where such a match is established, data may be released to the Disclosure and Barring Service, Disclosure Scotland or Access NI and other relevant International governing body for inclusion on any certificate issued. The details provided on this form may be used to update the records held by the bodies specified above. The details provided on this application form may be used to verify your identity for authentication purposes.
Lloyds Wealth is required by the Disclosure and Barring Service, Disclosure Scotland or Access NI and other relevant International governing body Codes of Practice to treat all applicants who have a criminal record fairly and not discriminate because of a conviction or other information revealed. It also obliges us to have a written policy on the recruitment of ex-offenders; a copy of which can be given to Disclosure applicants at the outset of the recruitment process.
Credit Reference Agencies (CRAs)
We may ask you to provide physical forms of identity verification when you apply for a position. Alternatively, we may search credit reference agency files in assessing your application, including searches on any past or other names used by you and searches on addresses where you have lived for the past five years. The agency also gives us other details and information from the Electoral Register to verify your identity. The agency keeps a record of our search, whether or not your application proceeds. Our search is not seen or used by lenders to assess your ability to obtain credit, although it may be used for debt tracing and to prevent money laundering.
You have a right to apply to the credit reference agencies for a copy of your file.
You can find out more about the CRAs on their websites, in the Credit Reference Agency Information Notice.
This includes details about:
- Who they are.
- Their role as fraud prevention agencies.
- The data they hold and how they use it.
- How they share personal information.
- How long they can keep data.
- Your data protection rights.
Lloyds Wealth carries out their credit searches using Equifax. Their address is:
Equifax Ltd, Customer Service Centre, PO Box 10036, Leicester, LE3 4FS www.equifax.co.uk
Fraud Prevention Databases
The personal information we have collected from you will be shared with Cifas. Cifas is a fraud prevention agency of which Lloyds Wealth is a member.
The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by contacting dataprivacy@lloydswealth.com
How we use your information to make automated decisions
When you apply for a position, we may use automated processes to assess your suitability for the role. These automated measures are tested regularly to make sure they are fair and unbiased.
As a person you have rights over automated decisions made in relation to you. In particular:
- You can ask that we do not make our decision based on the automated score alone.
- You can object to an automated decision and ask that a person reviews it.
If you want to know more about these rights, please contact dataprivacy@lloydswealth.com
Sending data outside of the UK/EEA
We will only send your data outside of the United Kingdom (UK)/European Economic Area (EEA) to:
- Follow your instructions
- Comply with a legal duty
- Work with our suppliers, agents and advisers who we use to help manage your recruitment, employment and benefits
If we do transfer information to our agents or advisers outside of the UK/EEA, we will make sure that it is protected in the same way as if it was being used in the UK/EEA. We’ll use one of these safeguards:
- Transfer it to a non-EEA country with privacy laws that give the same protection as the UK/EEA. Learn more on the European Commission Justice website
- Put in place a contract with the recipient that means they must protect it to the same standards as the UK/EEA
Read more about this here on the European Commission Justice website.
How long we keep your personal information
We will keep your personal information for the duration of the recruitment process, and we may keep your data for up to 3 years for one of these reasons:
- To respond to any questions or complaints.
- To show that we treated you fairly.
- To maintain records according to rules that applies to us.
We may keep your data for longer than 3 years if we cannot delete it for legal, regulatory or technical reasons. We may also keep it for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.
If you are successful, you will receive Colleague Data Privacy Notice describing how we will process your data, including retention periods.
How to get a copy of your personal information, update your information or object to us using it
You have the right of access to your personal data. You also have the right to transfer some information to other organisations.
For more details on how to request a copy of your information please raise a query on the HR Queries Form.
We take measures to ensure that the information we process is accurate and proportionate, if you want to update the information we hold or want to object to our use of your personal information, please email to dataprivacy@lloydswealth.com
How to withdraw your consent
You can withdraw your consent at any time if you want to do so, by emailing us.
How to contact us for more information
Please let us know if you want more information about the way we use your personal information.
You can contact the Lloyds Wealth Data Protection Officer at dataprivacy@lloydswealth.com
You also have the right to complain to the Information Commissioner’s Office. Find out on their website how to report a concern at ICO Make-a-Complaint
We keep our privacy notice under regular review, and we will reflect any updates within this notice.
This privacy notice was last updated in May 2026.